Office Assistant

  • Octagon Professionals
  • Amsterdam, Netherlands
  • Nov 05, 2017
Full time Engineering

Job Description

As an Office Assistant, you are responsible for:

Maintaining office operations:

  • Liaising with landlord and service companies of the office building;
  • Maintaining supplies by checking stock, placing orders, verifying receipts;
  • Screening phone calls and handling them;
  • Forwarding information by receiving and distributing communications;
  • Collecting and mailing correspondence;
  • Serving visitors;
  • Photocopying, scanning and printing documents;
  • Filling documents;
  • Managing data.

Supporting managers following instructions:

  • Liaising with authorities, consultants and other third parties;
  • Liaising with project partners;
  • Liaising with headquarter in Japan;
  • Inputting accounting, financial, operational data of the company and its affiliates;
  • Translating between Dutch and English;
  • Preparing presentation materials;
  • Arranging travel and accommodation;
  • Arranging visas and permits for employees coming to the Netherlands.


  • At least 3 years of experience in a similar position;
  • Fluent Dutch and English, both verbally and written;
  • Internationally mind; affinity with the Japanese company culture is an advantage;
  • Versatile attitude - willingness to help;
  • Flexibility and willingness to learn;
  • Ability to multi-task and able to work in a dynamic environment;
  • Hands on and communicative personality, driven, organized, taking initiative;
  • Knowldege of Microsoft Office package.

Ready for this new challenge? Apply now and let's get in touch!
Octagon Professionals International is a full-service recruitment and HR services firm with 30 years of experience in the European and international market. Our large network of professionals across multiple functional areas, and multi-national team provide flexible solutions customized to individual client needs.