Office Manager

  • Private company
  • San Francisco, CA, USA
  • Nov 03, 2017
Full time Executive

Job Description

Upscale, prominent, high volume Embarcadero Waterfront restaurant is looking for a dynamic, positive, flexible Office Manager. SUMMARY: The Office Manager will organize and coordinate office administration and procedures, to ensure organizational effectiveness, efficiency, and safety. The Office Manager is responsible for developing intra-office communication, protocols, streamlining administrative procedures, inventory control, payroll, financials and reports, office staff supervision and task delegation. ESSENTIAL FUNCTIONS: 1. Partner with General Manager to maintain policies as necessary. 2. Organize office operations and procedures. 3. Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time. 4. Allocate tasks and assignments to subordinates and monitor their performance. 5. Responsible for ensuring office financial objectives are met by monitoring annual budget for the restaurant, planning the expenditures, analyzing variances, and carrying out necessary corrections that may arise. 6. Responsible for developing standards and promoting activities that enhance operational procedures. 7. Maintain Chart of Accounts, bank reconciliations, financial reporting, tax filings and year end closing of the books under the direction of the CFO. 8. New Hires/Terminations and payroll processing. 9. Monitor and maintain office supplies. 10. Manage benefits enrollments and terminations, year-end 1095 processing, quarterly HSCO reporting. 11. Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals, and reviewing of industry publications. COMPETENCIES 1. Leadership. 2. Strategic Thinking. 3. Business Acumen. 4. Thoroughness. 5. Problem-Solving/Reasoning. 6. Decision-Making. 7. Performance Management. 8. Communication Proficiency. 9. Mathematical Skills. 10. Bookkeeping and Financial Reporting. 11. Computer Proficiency WORK ENVIRONMENT The work environment can be moderately loud to loud. PHYSICAL DEMANDS The employee is required to use a computer keyboard and sit for long periods of time. Bending, lifting, and carrying up to 25 pounds is required occasionally. REQUIRED EXPERIENCE, SKILLS, KNOWLEDGE AND ABILITIES 1. At least 5 years of related experience. 2. Proven ability to work in a fast paced environment and handle multiple tasks simultaneously. 3. Strong leadership skills with the ability to create trust with direct reports; coach, motivate, and discipline. 4. Working knowledge of MS Office, restaurant management/accounting software, POS 5. Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. 6. Ability to calculate figures and amounts such as discounts, proportions, percentages, and volume. Ability to apply concepts of basic algebra. 7. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. 8. Ability to interact positively with supervisor, management, direct reports, coworkers, and the public to promote a team effort and maintain a positive and professional approach. 9. Ability to produce a high volume of work in a timely manner, which is accurate, complete, and of high quality. PREFERRED EDUCATION AND EXPERIENCE 1. Bachelor s Degree with major concentration in Business Administration or Accounting 2. Bi-lingual in Spanish OTHER DUTUES Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time at the sole discretion of the restaurant. Benefits: Competitive Salary, Paid time off, very competitive health insurance plan fully paid, daily meals